19 Jan 6 Tips For An Efficient Office Move
Office moves don’t have to be terrible.
Office moves are usually a signal that things are going well: Maybe the company is growing or moving to a more desirable location. But the moving itself… well, that’s usually a headache. ABODO grew out of its old digs last summer, and on the way to our shiny new offices in downtown Madison, we all learned a thing or two about how to move. Here are a few tips for a more efficient, less stressful office move.
1. Pick Sides
One of the easiest things you can do to ensure a smooth office move is to assign people to teams. It should be easy, since your business is probably already divided into groups. Although, to keep things fresh, you could mix things up and pair people from different departments together — marketing with IT, sales with development. You might find that doing so allows for new interpersonal bonds that will carry over into your new office.
2. Divide and Conquer
It’s easy to think that if everyone is focused on moving, the tasks that need to be completed will have an obvious hierarchy or timeline. But if you put 15 people in a room they’ll likely have 15 different things they think need to be done first. Better, then, to assign tasks at the team-level: One team can be in charge of unfolding and taping boxes, while another focuses on filling them, and another arranges them for easy pick-up. Subdividing tasks in this manner ensures that everyone is working together efficiently, and it makes even large tasks — like clearing a storage room that hasn’t been opened in months — manageable.
3. Set Deadlines
Start a Google doc listing members of each team, as well as the tasks assigned to them. Then set clear, realistic deadlines for each task, and share the doc with your coworkers. When it comes to moving, people want a leader — and they don’t want deadlines that extend to midnight before the big move. Be clear with your team about what your expectations are, and budget more time than you think necessary for most tasks. An ABODO pro-tip: Start your move a week earlier than you think you should. Trust us, you’ll need the extra time.
4. Leave Room for Change (The $$$ Kind)
Moving is an unpredictable and messy business, especially when you’re moving a business. Try to keep to your Google doc’s deadlines and task structure, but don’t be surprised if things take longer than they should, or team marketing decides they like lifting and shirk their packing duties to stack all the boxes into neat piles. Some flexibility is key, if you want to keep your sanity. That goes for the financial side of the move, as well — expect to spend a bit more money than you first estimate. Unforeseen expenses will crop up as quickly as the mysterious stacks of old brochures in a desk drawer, or old party decorations stuffed behind the breakroom couch.
5. Hire College Hunks Hauling Junk & Moving to Actually Pick Up and Transport Your Office
RELATED: The Hazards of Moving on Your Own
6. Let Yourself Settle In
You might be so excited by your successful move that you want to immediately unpack everything, repaint the walls, hang the pictures, and assemble all the furniture yourself. You might feel a moving frenzy. But after you get all the boxes into your new office, close the door, and take a deep breath. Chill. You’ll have plenty of time to unpack, and overworking yourself right at the beginning doesn’t do anyone any favors. Plus, you can’t do it all yourself, especially since you also have a job to do in that office. Instead, over the first week or so, repeat steps 1-4, using your whole team to settle into its new office digs. Remember: The office that moves together, stays together.
About the Author:
Sam Radbil is a contributing member of the marketing and communications team at ABODO, an online apartment marketplace. ABODO was founded in 2013 in Madison, Wisconsin. And in just three years, the company has grown to more than 30 employees, raised over $8M in outside funding and helps more than half a million renters find a new home each month.